A Managers Guide to Manage Remote Team

Not only does remote working cut costs for businesses, it has also been shown to improve productivity, employee morale, retention, and loyalty. Enterprise features a large business would benefit from, but its integrations are straightforward. For less complex projects, ProofHub is a great place to start.

Regularly checking in with your remote employees is a highly effective means of boosting their engagement. In this module, you will learn about common challenges and how to manage a remote team adjustments that need to be made when beginning to manage a remote team. You will understand and be able to evaluate performance, morale, and success metrics.

It doesn’t matter whether they spend the day watching cat videos and do their work at night, provided the work gets done on time. It is important, therefore, to come up with a plan to equip your remote team with the right tools they need to do their work effectively. This includes high quality computers, video calling equipment, ergonomic furniture, a stable internet connection, and so on. In a traditional office setting, team members can engage in some chit chat around the water cooler, talk to each other over lunch, enjoy happy hours together after work hours, and so on. And unlike RingCentral, their free video meetings tier has a max meeting time of 45 minutes. And while the calls do have in-meeting chat, you’ll have to level up to the full Dialpad to get team messaging .

  • Grab the Hybrid Work Playbook, which includes real-life case studies and breaks down all things hybrid + remote, from building and sustaining a hybrid workforce to equipping your team for success.
  • With your team spread out across the globe, you’ll rely on technology for just about everything – communication, managing projects, tracking employee productivity, document sharing, you name it.
  • If you do not receive this email, please check your junk email folders and double-check your account to make sure the application was successfully submitted.
  • Managing a project with a remote team brings unique challenges that sitting around a table together does not.
  • Here are a few tips to set and properly communicate your expectations when you remotely manage a team.

In doing so, you can help your employees avoid feelings of burnout and boost your team’s performance. When overseeing a global, dispersed team, it’s critical to be cognizant of cultural differences and facilitate an inclusive environment. By entrusting your employees with important projects and involving them in key organizational processes, you show that you value their contributions and can develop a more robust working relationship. When communicating a key initiative, such as organizational change, fully explain the rationale behind why certain decisions were made, and invite your employees to ask questions.

Make time to gather in person as a team

Working remotely is one thing and managing a remote team is another challenge. There is a lot of difference when the teams are sitting right in front of the office and when they are working outside of an office. As a new manager, you may be leading a team who you may have never met in person and building trust and camaraderie between people in different time zones poses a unique challenge. But there are ways to bridge the virtual gap and help your team feel more together than alone. If your team member wants to learn something new, consider finding someone at the company they can shadow for a few hours.

Managing a Remote Team

People often think that autonomy equals a lack of structure, but that’s far from the truth. Giving employees the freedom to make decisions empowers them to take charge of their own work. When managing a remote team, you’ll notice how employees with greater autonomy also show greater responsibility.

Create Time For Team Members To Socialize And Connect

Gaining insight into how others perceive you can not only sharpen your emotional intelligence, but equip you with a growth mindset. The exponential growth of remote work is changing how many businesses operate. Academic SolutionsIntegrate HBS Online courses into your curriculum to support programs and create unique educational opportunities.

Managing a Remote Team

When working within a waterfall model , if you have too many meetings you risk losing engagement with people multitasking and not giving you their full attention. Objectives and Milestones − Define and communicate clear project goals and milestones to the team. Ensure that everyone understands what has to be done, when, and how. Keep a close eye on the team’s development and make any adjustments as required.

The Project Power-Up

There are many options for project managers to communicate with their team, including instant messaging, conference calls, and the good ol’ phone. The essential input for making adjustments and improvements, boosting team morale, and communicating updates may be provided with just a little time and effort. This blog article will discuss some remote project management best practices that may assist team leaders in overcoming these obstacles and completing their projects successfully. When managing a remote team, keeping track of how employees spend their team becomes very difficult.

Fortunately, you don’t need to figure it out all on your own. Collaboration tools are crucial for managing remote teams as they help your workers communicate, manage tasks, and share project files. Some people may feel less connected and engaged with their co-workers and company if personal contact is missing. Remote team building activities may help in making people feel connected. Insufficient experience with technology can make remote work feel like a technological puzzle, and not every company and manager is prepared to deal with it. I just spoke with someone today who did not know how to schedule a zoom meeting.

Managing a Remote Team

This could easily cause delays to long-term projects when some historical data or info needs to be checked. Think about your existing software.New tech should make your life easier, not more tedious. Before you jump in with both feet on a new app, ask about its integrations with the apps you already use. (For example, does the new communications app sync with your existing CRM?) The right integrations could save you a lot of time toggling between apps.

Best Practices for a Remote Team Management

HR should set clear expectations and rules early on, and make everything as transparent and as easy to navigate as possible for everyone involved. By defining clear procedures, expectations, and boundaries, you take the guesswork out of working from home and make it more predictable and less stressful. Define recurring meetings with a frequency schedule and a set length of time — usually 30 to 60 minutes.

Kohlenberger finds that the best remote team members are “self-starters who are able to adapt to change and work independently.” Kohlenberger emphasizes the need for “cascading communication”—when managers make sure every team member stays in the information loop. “You must proactively reach out to people regularly to create a sense of teamwork and community.” Members may download one copy of our sample forms and templates for your personal use within your organization. Neither members nor non-members may reproduce such samples in any other way (e.g., to republish in a book or use for a commercial purpose) without SHRM’s permission.

Managing a Remote Team

Our levels of tolerance and adaptability vary, and you should consider these factors when managing remote teams. Managing remote teams includes creating time for your remote workers to connect and cooperate among themselves. This helps make teamwork effortless and productive, as they build relationships and look out for each other.

introduce your team monday.com now!

If you do not receive this email, please check your junk email folders and double-check your account to make sure the application was successfully submitted. Take time zone differences into account, and strive to be aware of important holidays and days of observance. Empathy is a major driver of work performance and a foundational element of emotional intelligence.

Gather feedback regularly

As the CTO of a rapidly growing tech company, you may find yourself considering building or scaling a remote tech team. Utilizing technology and remote work software can help your team perform at its peak, no matter where they work. With the right tools like voice, video conferencing, work from home platforms, and file-sharing software, you can ensure your remote team members have an engaging and productive work experience. You know those moments when a colleague pops up in your office with a “quick question”? The next thing you know an hour has passed and you’re stuck with unfinished tasks piling up on your to-do list. In most cases, remote working means that employees don’t have to deal with those productivity-wrecking interruptions.

According to the Centers for Disease Control and Prevention , one out of four employees complains that work is the number one stress factor they deal with. The World Health Organization found that poor productivity due to anxiety and depression cost the world $1 trillion every year. However, it also found that for every $1 invested in mental health, there’s $4 worth of improvement in health and productivity. Leaders carry their followers every step instead of sending their followers to the forefront without setting the pace. You’re welcome to interview as many potential employees as you like at no cost.

Set up one-on-one weekly or monthly meetings with each virtual team member you manage. Jumping on Zoom calls with your employees for career talks is a great way to manage remote teams. Businesses today are embracing remote trends and are hiring top talent from different countries. And managing remote teams is the responsibility of a manager. As the manager of remote team members, your job is to nurture, guide and support team members which is a challenge in itself. This is a guide for managers to manage their remote life and make employees happier.

This is about both good management and good self-management. For example, you may want a content writer to submit a certain word count every week. Because everyone’s so different, having some set standards to zoom in on and measure productivity can be useful. Set a schedule for regular conference calls on progress or problems. This also includes individuals being able to contact you if needed. Break any work into smaller tasks or jobs to make it easier.

Click to rate this post!
[Total: 0 Average: 0]

Leave a Comment

Your email address will not be published. Required fields are marked *